• In this role, you will support the Corporate Legal department in managing corporate governance, listed company compliance, and subsidiaries corporate housekeeping across the group. You will operate at the core of the Corporate Secretary Office, ensuring high standards of accuracy, timeliness, and regulatory compliance.

   

  • Subsidiaries corporate housekeeping & governance
  • You will play a central role in the management of more than 70 group entities, including:
  • Maintain and update corporate records (Articles of Association, minute books, mandates, share registers, shareholders agreements and registers, etc.) of the subsidiaries in the entity management system.
  • · Organize and support AGMs and EGMs of subsidiaries (review of documentation, coordination with directors, finance and auditors).
  • · Coordinate capital increases, reductions, amendments of Articles of Association, director changes and other corporate restructurings.
  • · Monitor and manage the corporate compliance calendar, ensuring all statutory deadlines for filings and renewals are met.
  • · Coordinate signatures and ensure proper validation of corporate documentation prior to submission to directors.
  • · Manage onboarding of new subsidiaries and new users in the entity management platform.
  • · Liaise with notaries, court registries and company counters for publications, notarizations and filings (Belgian Official Gazette, Crossroads Bank for Enterprises, etc.). This role requires the ability to review and validate a high volume of legal documentation with precision and consistency.
  • Listed company compliance & regulatory coordination
  • · Maintain and update insider lists, confidentiality lists and PDMR registers via the dedicated platform.
  • · Support the preparation of yearly declarations of mandates and other corporate filings.
  • · Assist directors and executives with recurring formalities (UBO filings, Audit Court declarations, etc.).
  • · Manage signing authority queries and representation powers of group entities.
  • · Monitor statutory filing deadlines and ensure timely compliance with corporate law and listed company obligations.
  • Corporate governance & company secretary office
  • You will actively support the governance of a listed company environment, including:
  • · Prepare draft agendas, minutes and related documentation for meetings of the corporate bodies (Board of Directors, Board Committees and Executive committee).
  • · Coordinate the full meeting lifecycle (documentation, proxies, signing process, archiving).
  • · Upload and manage documentation on the Corporate management platform.
  • · Prepare excerpts from corporate bodies minutes as needed.
  • · Maintain and manage corporate archives and ensure proper filing of governance documentation.
  • · Coordinate the Board assessment process (internal or external).
  • · Report Board and Committee attendance for remuneration reporting purposes.
  • · Prepare draft yearly corporate planning for following year in concertation with finance, audit, chair(s), IR;
  • · Collect and publish meeting documents for Board and Executive Committee members via an online Board management platform (be the administrator and manage this platform) ;
  • · Update yearly Base Information for the Joint Committee ;
  • · Coordinate with external auditors for the provision of minutes and governance documentation via dedicated platforms.
  • Compliance management
  • · Monitor legal and regulatory changes relevant to corporate governance and ensure compliance with corporate law;
  • · Work closely with internal departments to implement and maintain compliance with bpost’s internal policies.
  • Legal research & support
  • · Conduct research on corporate law topics, regulations, and case law to support the legal team;
  • · Support due diligence processes for M&A and other corporate transactions, including the review and organization of documents;
  <<What will you do?>>

• · Bachelor’s degree or equivalent experience; paralegal certification is an asset.

  · 5–10 years of experience in a corporate legal environment, ideally within a listed company or complex group structure.

  · Strong knowledge of Belgian corporate law and corporate governance principles.

  · Proven experience with subsidiaries corporate housekeeping.

  · Experience with Board management platforms (e.g. Diligent) and entity management systems (e.g. Klea) is a strong asset.

  · Familiarity with MAR-related processes (insider lists, PDMRs) is a significant advantage.

  · Excellent written and verbal communication skills in French, Dutch and English.

  · High level of rigor, attention to detail and ability to manage a substantial volume of documentation.

  · Strong organizational skills and ability to prioritize in peak periods (e.g. AGM season).

  · Ability to interact confidently with Board members, Executive Committee members and senior stakeholders.

  · Proactive, autonomous and solution-oriented mindset.

  <<Who are you?>>

Like a long-awaited parcel, we want to make you feel welcome and valued. Our offer includes a competitive monthly salary, that goes without saying. On top of that, you can count on:

• Meal vouchers of €8 per working day 
• Hospitalization-, group- and disability insurances 
• Work/life balance, thanks to flexible working hour
• 20 days of statutory leave and 7 additional extralegal days off  
• An end-of-year and performance-based bonus and double holiday pay
• Many benefits from more than 100 bpost-partners